Each second, new data is generated and recorded in this digital age. The pace at which information is produced is growing exponentially, and with companies using technology for every method, including marketing, salesforce monitoring, customer relationship management, and contract management, this only results in the creation of thousands of data points and millions of documents.
Although businesses have benefited from a variety of tools and platforms for collecting and storing data for future use, many have expressed concerns about protection, confidentiality, and scalability.
This is where Extrieve PowerFile outperforms standard Document Management systems. PowerFile has been a trusted document management system (DMS) for over 25 years, having been designed for high volume secure document management.
PowerFile promises
Simple and intuitive search and retrieval of documents
Ensure the completeness and accuracy of documents
Increased operational efficiency
PowerFile, a Document Management Solution that allows easy and intuitive access to records and documents, assists in process management to ensure document correctness and completeness. It also makes disaster recovery and long-term storage easier, as well as multi-level access controls and audit trails, and distributed document access possible.
PowerFile features
Capture
Centralized or Distributed Capture
Folder Watching, Email Monitoring, scanning
Auto Indexing from Full Text
Record Manager
Simple quick search and retrieval
Quick links
Full text search options
Multiple Views for Document Access
Archive record corrections
Audit Trails
Repository
Https based repository service that can be deployed across multiple systems
File management capabilities
Features to optimize bandwidth usage
Enable secured access from external system
Flexible storage options
Workflow
Predefined Maker-Checker Process
Easy and flexible configuration capabilities
Real-time Reporting and dashboard capabilities
Integrations
API Integrations
OCR and Searchable PDF
Customizable daemon agent framework for automations
ODBC import and export connector agents
User & Security
User Management
Workflow Access
Archive Access Management
AD based authentication support
PowerFile is leveraged by organizations in various ways. Below are some of the use cases where PowerFile has proven its mettle time and again.
Audit & Compliance Records Manager
Enables organizations to digitally create, receive, store and retrieve their audit records, making regulatory compliance more efficient and productive.
Loans & Account Records
Leveraged by major financial institutes, PowerFile helps ensure process and regulatory compliance, as well as reduce the operational cost of accessing files for different stakeholders like Legal, Collections, and others.
Board Document Repository
Board documents are critical assets which need to be maintained and shared or accessed selectively. A repository for these documents enables organizations to securely upload and share the documents selectively.
Customer KYC & Videos
With the introduction of video-based onboarding it is important to effectively store and retrieve these videos for regulatory compliance.
Contracts & Agreements
The timely and easy availability of contracts and agreements to all stakeholders can have a significantly positive impact on financials, as well as help to mitigate risks of delays and the resulting penalties.
Start digitizing your confidential documents with PowerFile. Download our brochure to learn more about how PowerFile can help you manage critical and confidential documents.
Case Studies
